.svg)
Scale your rental portfolio without scaling the admin
Bring your rent collection and financial operations into one platform with PayProp’s landlord property management software.
Managing a growing rental portfolio means staying on top of payments, invoices, contractors, and financial records for every rental. PayProp automates repetitive financial tasks and gives you the visibility and control to operate efficiently as your portfolio grows.
Built for growing portfolios
More properties shouldn't mean more financial admin
As your portfolio grows, so does the volume of rent, invoices, payments, and records you must manage. PayProp’s rental property management software unites these financial workflows, automating repetitive tasks and highlighting what needs attention. This lets you add properties without increasing operational overhead.
The tools your rental business needs
Intelligent rent reconciliation
PayProp identifies incoming rent and matches it to the correct tenant and property. As part of our property management platform for landlords, we clearly flag anything needing attention. No more cross-referencing across multiple tabs.
Income and expense tracking
Keep rent, invoices, contractor payments, and other property expenses recorded under the correct property. Unlike spreadsheets and manual bank matching, PayProp provides a centralised system for landlord accounting and property management.
Maintenance payments & records
Keep contractor invoices, payments, and supporting records tied to each property. This gives you a clearer view of maintenance costs across your portfolio.
Better records. Less compliance admin.
PayProp keeps your rental payment records organised as part of the everyday workflow. Transactions are recorded as they occur, helping you maintain a clear financial history across your portfolio without having to piece it together manually later.
.svg)
Clear audit trail of payments and financial activity
Accurate records kept against the relevant property and tenancy
Transaction history available when you need to investigate or evidence a payment
Stay in control as your portfolio grows
PayProp gives you a clear view of financial activity across your rental business. Through a single property management software platform, you can monitor incoming rent, arrears, payments, and records without relying on spreadsheets and manual processing.
Whether you manage 20 properties or 2,000, you'll have the visibility needed to make informed decisions and support portfolio growth.
See payment activity across your portfolio
Keep arrears and exceptions visible
Maintain clear financial records for every property
how it works
Live in weeks, not quarters.
Get your team live quickly, cut manual payment admin and create more room to manage new instructions.
1
2
3
1
Connect your new NatWest bank account
Connect your NatWest bank account
PayProp integrates directly with NatWest, a trusted bank. It links your client account to the PayProp platform.
2
Import your portfolio
Import your portfolio
Tenancies and property accounts are migrated to PayProp.
3
Automate everything
Automate your rental accounting
Rent matches automatically, statements go out on schedule, and your business gets paid the same day.
What the numbers actually say
Most Directors think they lose hours to accounts admin. They are actually losing days. PayProp gives you that time back.
3-5 Days
Reclaimed every month
Month-end processing that used to consume most of a working week - including Saturdays - now takes a couple of clicks.
John Prest Property Management • 500 Properties
10 min
Daily reconciliation time
Haymills went from hours of manual matching everyday to 10 minutes per session - whilst doubling their portfolio to 600+ properties.
Haymills • North West London • 600+ Properties99%
Of landlords paid same-day
Previously 2-5 days after rent was received. Haymills now pays the majority of landlords on the same day rent comes in.
Haymills • North West London • 600+ Properties42%
Portfolio growth in 12-months
42% porfolio growth in 12 months. Same team. Less admin. More time to win business.
Owner • Shanta Residential • 200+ PropertiesFrequently asked questions for portfolio landlords
Is PayProp worth it if I only have a few properties?
PayProp is best suited to self-managing portfolio landlords and letting agencies rather than accidental landlords with a small number of properties. The platform delivers the most value when you're managing multiple tenancies, regular rent payments, contractor invoices, and ongoing financial administration. As your portfolio grows, PayProp's flexible pricing scales with it, helping you manage more properties without adding more admin.
We already have a system for managing properties. Where does PayProp fit?
PayProp handles the financial side of lettings: rent matching, arrears, contractor and expense payments, and the associated records. It works alongside the property management tools you already use rather than replacing them, so you're adding a specialist payments layer, not migrating your operation. PayProp also integrates with Reapit, Xero, Mailchimp, Fixflo, PadBoss, and more.
What financial records does PayProp keep for each tenancy?
A complete record of every payment, reminder and communication held against the tenancy. If you ever need to provide evidence of payment history for a dispute, a query, or a possession claim. It's already available.
How does PayProp handle client money compliance?
PayProp separates lettings payments in secure NatWest accounts and records every transaction for easy tracking. This gives you a clear audit trail and accurate records that support how your rent roll is managed and reported.
Financial operations built for a growing portfolio
Book a demo and see PayProp working across a portfolio the size of yours.
Our growing list of awards
Login
PayProp South Africa
38 Dorp Street
Stellenbosch
7600
PO Box 842
Stellenbosch
7599
38 Dorp Street
Stellenbosch
7600
PO Box 842
Stellenbosch
7599
South Africa
PayProp © 2026