Why move-in and move-out inspections matter – and how to make them easier

Move-ins and move-outs may feel routine, but how you handle them can quietly make or break your bottom line.

Done well, move-in and move-out inspections can help prevent disputes, recover costs for damage, and ensure your properties are maintained to standard. Done poorly – or skipped entirely – they can cost you time, money, and trust.

Here’s why you shouldn’t overlook them, and how to do them right!

First (and final) impressions last

Move-in inspections set expectations. They give tenants confidence that you're managing a well-kept property, and give you documented proof of the property’s condition at the start of the lease. This becomes invaluable when it’s time for them to move out.

And during move-out, a detailed inspection helps you determine if anything beyond normal wear and tear has occurred – and how much it will cost to make things right. With clear records and photo evidence, you’re not relying on memory or risking a “he said, she said” situation.

Move-in and -out inspection checklist

Here’s a simple checklist to make sure you’re covering the essentials:

• Exterior – check for damage to windows, doors, fences, gutters, and the condition of the yard, if present

• Walls and ceilings – look for cracks, scuff marks, damp, or peeling paint

• Windows and doors – ensure they all open, close, and lock properly

• Floors – document stains, scratches, or excessive wear

• Fixtures and fittings – test lights, switches, taps, and appliances

• Plumbing – no leaks, good water pressure, clear drains?

• Smoke and carbon monoxide detectors – confirm they’re present and working

Make inspections quick and painless

If inspections keep falling to the bottom of your to-do list, the right tech can help. PayProp users can take advantage of our integration with Property Inspect, which makes the whole process more efficient.

Whether you’re doing the inspection yourself or assigning it to a team member, you can pull up the checklist on your phone, capture photos and video, tick off items, and leave real-time notes as you walk through the property. It’s then all stored safely in your PayProp platform, saving time, reducing admin, and giving you a clear audit trail for every tenancy.

Avoid the drama, stick to the checklist

Move-in and move-out inspections are your frontline defense against damage, disputes, and unnecessary costs. And with a clear process backed by a bit of smart tech, they can be fast, thorough, and stress-free.